Job Post

Developmental Secondment Initiative for Provincial and Territorial Government Employees with the Canadian Intergovernmental Conference Secretariat (CICS)
Ottawa, Ontario

Position Title: CONFERENCE PROCUREMENT AND TECHNICAL SERVICES OFFICER

Summary of Duties:

Provision of procurement, technical, conference logistics and administrative services in support of the planning and conduct of First Ministers’ and Premiers’ conferences as well as for Federal-Provincial-Territorial and Provincial-Territorial conferences of Ministers and Deputy Ministers.  Under the direction of the Manager, Conference Services:

  • Organizes and conducts the procurement and receipt of technical equipment and services for conferences. Estimates costs of procurement activities and tracks expenditures.
  • Plans, coordinates, performs and oversees technical set-up of conference facilities, including the set-up of videoconferencing equipment, installation and set-up of offices, conference and media rooms. As the sole on-site technical specialist, manages, trouble-shoots and resolves problems pertaining to the CICS on-site technical services.
  • Plans, coordinates and schedules the transportation of CICS equipment and supplies to and from conference sites across Canada.
  • Manages, maintains and updates the inventory of the contents of the crates both pre- and post-conference. Performs software updates to IT equipment, organizes and restocks supplies, identifies the need for repairs ensuring crates continue to meet the needs and standards for conference service delivery.
  • Develops and maintains a network of contacts among hotels and suppliers across the country.
  • Develops, implements and evaluates new work processes based on evolving trends in the industry to improve Canadian Intergovernmental Conference Secretariat’s (CICS’) conference service delivery.
  • Participates as a member on project teams and working groups.

Salary:

$61,558 to $66,324 per year (37.5 hrs/wk) plus compensation for overtime

Requirements:

(See following page)

Duration of secondment:

Three years, beginning in March or April 2020

Location:

Ottawa

CLOSING DATE:

JANUARY 10, 2020.  Applicants who meet eligibility criteria and position requirements will be contacted as soon as possible after that regarding next steps. 

A letter outlining your experience, competencies and your interest in this position, accompanied by a résumé and a letter from your employer certifying your permanent, full-time employment status in your provincial or territorial government, must be submitted by January 10, 2020 to:

Rodrigue Hurtubise
Director, Conference Services
E-mail: HR-RH@scics.ca
Phone: (613) 995-4328


REQUIREMENTS – CONFERENCE PROCUREMENT AND/
TECHNICAL SERVICES OFFICER

EDUCATION:
Successful completion of a secondary school diploma or an acceptable combination of education, training and work experience.

LANGUAGE REQUIREMENTS:
English essential OR Bilingual (English-French)

EXPERIENCE:
Experience providing logistical and technical* support to conferences or meetings.
Experience in procurement.
Experience providing client services.

(* Technical support refers to the installation of conference equipment and the experience to identify, manage and resolve any issues regarding this equipment as well as wireless networking and digital subscriber lines.)

KNOWLEDGE:
Knowledge of the mandate and activities of the Canadian Intergovernmental Conference Secretariat (CICS).
Knowledge of government procurement policies and guidelines relating to contracting for services.

ABILITIES:
Ability to install, test and troubleshoot diverse technical equipment and their connections including portable computers, printers, monitors, LCD projectors and routers.
Ability to adapt to changing environments and to constantly innovate.
Ability to identify problems and recommend solutions.
Ability to work under pressure.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.

PERSONAL SUITABILITY:
Judgment
Initiative
Effective interpersonal skills
Attention to detail
Client service orientation

CONDITIONS:
Secret security clearance.
Willingness to relocate to the National Capital Region.
Willingness and ability to travel extensively and on a regular basis across Canada to conference sites, including weekends.
Willingness and ability to work irregular hours and frequent overtime in temporary offices while on conference sites.