Quarterly Financial Report for the quarter ended September 30, 2020

Statement outlining results, risks and significant changes in operations, personnel and program 1.Introduction This quarterly report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board Directive on Accounting Standards. This report should be read in conjunction with the 2020-21 Main Estimates (and as applicable – Supplementary Estimates and previous quarterly reports for the current year). The mandate of the Canadian Intergovernmental Conference Secretariat (CICS) is to support federal, provincial and territorial governments in the planning and conduct of senior level intergovernmental conferences held across Canada. The primary objective of CICS is to relieve client departments of the numerous technical and administrative tasks associated with the planning and conduct of multilateral conferences, thereby enabling participants to concentrate on substantive intergovernmental policy issues. CICS provides continuous, effective, impartial administrative services to these meetings. This quarterly report has not been subject to an external audit or review. Basis of Presentation This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the department’s spending authorities granted by Parliament and those used by the department consistent with the 2020-21 Main Estimates and Supplementary Estimates (as applicable). This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities. The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes. As part of the departmental performance reporting process, CICS prepares its annual departmental financial statements on a full accrual basis in accordance with Treasury Board accounting policies, which are based on Canadian generally accepted accounting principles for the public sector. However, the spending authorities voted by Parliament remain on an expenditure basis. 2.Highlights of fiscal quarter and fiscal year to date (YTD) results 2.1 Statement of Authorities CICS’ authorities currently available for 2020-21 are approximately $1.55 million lower than last fiscal year due to the reduced supply of the Main Estimates. Due to the COVID-19 pandemic and limited sessions in the spring for Parliament to study supply, the Standing Orders of the House of Commons were amended to extend the study period into the fall. CICS is expected to receive full supply for the 2020-21 Main Estimates in December 2020. 2.2Statement of Department Budgetary Expenditures by Standard Object Year to date operating expenses to September 30, 2020 are some $1 million lower than for the same period in 2019-20. This decrease is partially attributable to a shift in service delivery of CICS services resulting from the COVID-19 pandemic. In particular, transportation expenditures (commonly employee travel) decreased by $367 thousand due to a complete shift to virtual conferences and teleconferences. Professional and special services expenditures have decreased $357 thousand, also due in part to a shift […]


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Quarterly Financial Report for the quarter ended June 30, 2020

Statement outlining results, risks and significant changes in operations, personnel and program 1.Introduction This quarterly report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board Directive on Accounting Standards. This report should be read in conjunction with the 2020-21 Main Estimates (and as applicable – Supplementary Estimates and previous quarterly reports for the current year). The mandate of the Canadian Intergovernmental Conference Secretariat (CICS) is to support federal, provincial and territorial governments in the planning and conduct of senior level intergovernmental conferences held across Canada. The primary objective of CICS is to relieve client departments of the numerous technical and administrative tasks associated with the planning and conduct of multilateral conferences, thereby enabling participants to concentrate on substantive intergovernmental policy issues. CICS provides continuous, effective, impartial administrative services to these meetings. This quarterly report has not been subject to an external audit or review. Basis of Presentation This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the department’s spending authorities granted by Parliament and those used by the department consistent with the 2020-21 Main Estimates and Supplementary Estimates (as applicable). This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities. The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes. As part of the departmental performance reporting process, CICS prepares its annual departmental financial statements on a full accrual basis in accordance with Treasury Board accounting policies, which are based on Canadian generally accepted accounting principles for the public sector. However, the spending authorities voted by Parliament remain on an expenditure basis. ‎ 2.Highlights of fiscal quarter and fiscal year to date (YTD) results 2.1Statement of Authorities CICS’ authorities currently available for 2020-21 are some $1.53 million lower ($1.5 million voted, $37 thousand statutory) than last fiscal year due to the reduced supply of the Main Estimates. Due to the COVID-19 pandemic and limited sessions in the spring for Parliament to study supply, the Standing Orders of the House of Commons were amended to extend the study period into the fall. CICS is expected to receive full supply for the 2020-21 Main Estimates in December 2020. 2.2Statement of Department Budgetary Expenditures by Standard Object Year to date operating expenses to June 30, 2020 are approximately $245 thousand lower than for the same period in 2019-20. This decrease is partially attributable to a shift in service delivery of CICS services resulting from the COVID-19 pandemic. In particular, transportation expenditures (commonly employee travel) decreased by $110 thousand due to a complete shift to virtual conferences and teleconferences. Other expenditures have shifted amongst standard objects due to the […]


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2020-21 Departmental Plan

View as: Departmental Plan The Honourable Chrystia Freeland, P.C., M.P. Deputy Prime Minister and Minister of Intergovernmental Affairs ISSN 2371-8234 CE31-6E-PDF ⓘ Complete a survey on your experience using this Departmental Plan. Click here to complete the survey Table of contents From the Deputy Prime Minister Plans at a glance Core responsibilities: planned results and resources, and key risks Intergovernmental Conference Services Internal Services: planned results Spending and human resources Planned spending Planned human resources Estimates by vote Condensed future-oriented statement of operations Corporate information Organizational profile Raison d’être, mandate and role: who we are and what we do Operating context Reporting framework Supporting information on the Program Inventory Supplementary information tables Federal tax expenditures Organizational contact information Appendix: Definitions Endnotes From the Deputy Prime Minister As Deputy Prime Minister and Minister of Intergovernmental Affairs, I am pleased to table the Canadian Intergovernmental Conference Secretariat’s (CICS) 2020-21 Departmental Plan. The Conference Secretariat’s mandate is to provide the administrative support services required for the planning and hosting of federal-provincial-territorial and provincial-territorial conferences of First Ministers, Ministers, and Deputy Ministers across Canada. CICS will provide support in planning and delivering a First Ministers’ Meeting in early 2020. Intergovernmental meetings are a particular means for our federation to serve and adapt to the priorities and needs of Canadians from coast to coast to coast. The Conference Secretariat is central to these meetings and provides impartial conference administrative services to federal, provincial, territorial, and Indigenous governments. Improved partnerships are essential to deliver the real, positive change that Canadians expect. During fiscal year 2020-21, the agency will continue to adapt its service delivery model so that it remains client-focused and responsive to the current environment. I know the Conference Secretariat will continue to serve and facilitate these key conversations in the year ahead.   The Honourable Chrystia Freeland, P.C., M.P. Deputy Prime Minister and Minister of Intergovernmental Affairs Plans at a glance The Canadian Intergovernmental Conference Secretariat (CICS or Secretariat or Agency) is fully committed to delivering quality, cost-effective conference services to federal, provincial and territorial governments. Our impartiality, commitment to official languages and expertise in service delivery, built over the past 47 years, make us the conference service provider of choice for senior-level intergovernmental conferences. Through 2020-21, CICS will have a strong focus on collaboration and partnerships with provinces, territories to implement national commitments and priorities that depend on these strong relationships. CICS will also be strengthening its relationships with other stakeholders, including meeting organizers in client governments and permanent secretariats that support intergovernmental relations. The Secretariat will keep its clients updated on new services and tools that will enable the organization to continue responding to clients’ needs, but also to proactively guide and advise clients in new areas and directions to ensure the effective and efficient planning and delivery of senior-level intergovernmental meetings. The Secretariat’s initiatives will focus on remaining adaptable, ensuring our capacity to respond to high demand, and the following four priorities: enhancing and expanding strategic partnerships; ensuring our services remain […]


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