Quarterly Financial Report for the quarter ended June 30, 2017

Statement outlining results, risks and significant changes in operations, personnel and program 1. Introduction This quarterly report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board Directive on Accounting Standard.  This report should be read in conjunction with the 2017-18 Main Estimates (and as applicable – Supplementary Estimates and previous quarterly reports for the current year). The mandate of the Canadian Intergovernmental Conference Secretariat (CICS) is to support federal, provincial and territorial governments in the planning and conduct of senior level intergovernmental conferences held across Canada. The primary objective of CICS is to relieve client departments of the numerous technical and administrative tasks associated with the planning and conduct of multilateral conferences, thereby enabling participants to concentrate on substantive intergovernmental policy issues. CICS provides continuous, effective, impartial administrative services to these meetings. This quarterly report has not been subject to an external audit or review. Basis of Presentation This quarterly report has been prepared by management using an expenditure basis of accounting.  The accompanying Statement of Authorities includes the department’s spending authorities granted by Parliament and those used by the department consistent with the 2017-18 Main Estimates and Supplementary Estimates (as applicable).  This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities. The authority of Parliament is required before moneys can be spent by the Government.  Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes. As part of the departmental performance reporting process, CICS prepares its annual departmental financial statements on a full accrual basis in accordance with Treasury Board accounting policies, which are based on Canadian generally accepted accounting principles for the public sector.  However, the spending authorities voted by Parliament remain on an expenditure basis. 2. Highlights of fiscal quarter and fiscal year to date (YTD) results 2.1 Statement of Authorities CICS’ authorities available for 2017-18 are some $50 thousand lower than last fiscal year. A reduction of $13 thousand is attributable to a permanent frozen allotment related to professional services, advertising and travel. This government pressure was imposed to all government departments. The employee benefit plan amount was also revised and reduced by $37 thousand due to provincial employees hired by CICS through the interchange program. 2.2 Statement of Department Budgetary Expenditures by Standard Object The operating expenses are some $28 thousand lower than for the same period in 2016-17. This variation is a combination of a $131 thousand decrease in professional services and a $103 thousand increase in salary charges.  The decrease is attributable to the timing when professional services invoices were received, approved and processed for services rendered in Q1. This reduction will be offset by an increase in Q2, when a higher number of invoices were paid. The primary reason for salary increase […]


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Unaudited Financial Statements 2015-16

For the Year Ended March 31, 2016 Canadian Intergovernmental Conference Secretariat Statement of Management Responsibility Including Internal Control over Financial Reporting Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2016, and all information contained in these statements rests with the management of the Canadian Intergovernmental conference Secretariat (CICS) These financial statements have been prepared by management using the Government’s accounting policies, which are based on Canadian public sector accounting standards. Management is responsible for the integrity and objectivity of the information in these financial statements. Some of the information in the financial statements is based on management’s best estimates and judgment, and gives due consideration to materiality. To fulfill its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of the CICS’s financial transactions. Financial information submitted in the preparation of the Public Accounts of Canada, and included in the CICS’s Departmental Performance Report, is consistent with these financial statements. Management is also responsible for maintaining an effective system of internal control over financial reporting (ICFR) designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are properly authorized and recorded in accordance with the Financial Administration Act and other applicable legislation, regulations, authorities and policies. Management seeks to ensure the objectivity and integrity of data in its financial statements through careful selection, training and development of qualified staff; through organizational arrangements that provide appropriate divisions of responsibility; through communication programs aimed at ensuring that regulations, policies, standards, and managerial authorities are understood throughout the CICS’s and through conducting an annual risk-based assessment of the effectiveness of the system of ICFR. The system of ICFR is designed to mitigate risks to a reasonable level based on an on-going process to identify key risks, to assess effectiveness of associated key controls, and to make any necessary adjustments. The CICSis subject to periodic Core Control Audits performed by the Office of the Comptroller General and uses the results of such audits to comply with the Treasury Board Policy on Internal Control. The financial statements of the CICS have not been audited. André M. McArdle, Secretary Ottawa, Canada September 23rd, 2016 Brian J. Berry FCPA, FCMA, Assistant Secretary and Chief Financial Officer Ottawa, Canada September 23rd, 2016 Canadian Intergovernmental Conference Secretariat Statement of Financial Position (Unaudited) As at March 31 (in dollars) 2016 2015 Liabilities Accounts payable and accrued liabilities (note 4) $ 658,405 $ 507,459 Vacation pay and compensatory leave 103,027 94,261 Employee future benefits (note 5) 141,604 139,127 Total liabilities 903,036 740,847 Financial assets Due from Consolidated Revenue Fund 517,753 392,307 Accounts receivable and advances (note 6) 383,654 178,224 Total gross financial assets 901,407 570,532 Financial assets held on behalf of Government Accounts receivable and advances (note 6) (242,500) (53,300) Total financial assets held on behalf of Government (242,500) (53,300) Total net financial assets 658,907 517,232 Departmental net debt 244,129 223,616 Non-financial assets Tangible capital assets (note 7) 116,723 […]


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Departmental Plan 2017-2018

View as: The Honourable Karina Gould President of the Queen’s Privy Council for Canada Minister of Democratic Institutions ISSN 2371-8234 CE31-6E-PDF Table of Contents Minister’s Message Plans at a glance Raison d’être, mandate and role: who we are and what we do Raison d’être Mandate and role Benefits for Canadians Operating context: conditions affecting our work Key risks: things that could affect our ability to achieve our plans and results Planned results: what we want to achieve this year and beyond Program: Conference Services Internal Services Spending and human resources Planned spending Planned human resources Estimates by vote Future-Oriented Condensed Statement of Operations Supplementary information Corporate information Federal tax expenditures Organizational contact information Appendix[A]: Definitions Endnotes Minister’s Message  Our 2017–18 Departmental Plan provides parliamentarians and Canadians with information on what we do and the results we are trying to achieve during the upcoming year. To improve reporting to Canadians, we are introducing a new, simplified report to replace the Report on Plans and Priorities. The title of the report has been changed to reflect its purpose: to communicate our annual performance goals and the financial and human resources forecast to deliver those results. The report has also been restructured to tell a clearer, more straightforward and balanced story of the actual results we are trying to achieve, while continuing to provide transparency on how tax payers’ dollars will be spent. We describe our programs and services for Canadians, our priorities for 2017–18, and how our work will fulfill our departmental mandate commitments and the government’s priorities. As President of the Queen’s Privy Council for Canada, I am pleased to table the Canadian Intergovernmental Conference Secretariat’s (CICS) 2017-18 Departmental Plan. The Secretariat’s mandate is to provide the administrative support services required for the planning and conduct of federal-provincial-territorial and provincial-territorial conferences of First Ministers, Ministers and Deputy Ministers across Canada. Our government made a commitment to Canadians to pursue our goals with a renewed sense of collaboration. Improved partnerships with provincial and territorial governments are essential to deliver the real, positive change that we promised Canadians. The multilateral intergovernmental conference is a key instrument for open communication, consultation and collaboration among federal, provincial and territorial governments. Along with the added benefits of confidentiality, impartiality and expertise in service delivery, CICS offers governments increasingly important cost efficiencies when organizing these intergovernmental meetings. During fiscal year 2017-18, the agency will continue to enhance and expand strategic partnerships, improve its service delivery model, use resources effectively and efficiently and cultivate a continuous learning environment for its employees. Plans at a glance The Canadian Intergovernmental Conference Secretariat (CICS) is fully committed to delivering quality, cost-effective conference services to federal, provincial and territorial governments. Our impartiality, commitment to official languages, expertise in service delivery and our close to 45 year history make us the conference service provider of choice for senior level intergovernmental conferences. We are focused on maintaining this unique status. Over the next year, the Secretariat’s priorities will focus on: enhancing and expanding strategic […]


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