Publications – Page 6

Unaudited Financial Statements 2022-23

Statement of Management Responsibility Including Internal Control Over Financial Reporting Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2023 and all information contained in these financial statements rests with the management of the Canadian Intergovernmental Conference Secretariat (CICS). These financial statements have been prepared by management using the Government of Canada’s accounting policies, which are based on Canadian public sector accounting standards. Management is responsible for the integrity and objectivity of the information in these financial statements. Some of the information in the financial statements is based on management’s best estimates and judgment, and gives due consideration to materiality. To fulfill its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of the CICS’s financial transactions. Financial information submitted in the preparation of the Public Accounts of Canada, and included in the CICS’s Departmental Results Report, is consistent with these financial statements. Management is also responsible for maintaining an effective system of internal control over financial reporting (ICFR) designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are properly authorized and recorded in accordance with the Financial Administration Act and other applicable legislation, regulations, Management seeks to ensure the objectivity and integrity of data in its financial statements through careful selection, training and development of qualified staff; through organizational arrangements that provide appropriate divisions of responsibility; through communication programs aimed at ensuring that regulations, policies, standards, and managerial authorities are understood throughout the CICS and through conducting an annual risk-based assessment of the effectiveness of the system of ICFR. The system of ICFR is designed to mitigate risks to a reasonable level based on an ongoing process to identify key risks, to assess effectiveness of associated key controls, and to make any necessary adjustments. The CICS is subject to the Mandatory Core Control Self-Assessment for all Small Departments and uses the results to comply with the Treasury Board Policy on Financial Management. The financial statements of the CICS have not been audited. Ruth OnyanchaSecretaryOttawa, Canada September 15, 2023 Carole BourgetAssistant Secretary and Chief Financial OfficerOttawa, Canada September 15, 2023 Statement of Financial Position (Unaudited) As at March 31, 2023 (in dollars) 2023 2022 Liabilities Accounts payable and accrued liabilities (note 4) 706,927 277,432 Vacation pay and compensatory leave 222,053 273,444 Employee future benefits (note 5) 65,163 80,981 Total liabilities 994,143 631,857 Financial assets Due from the Consolidated Revenue Fund 681,155 196,214 Accounts receivable and advances (note 6) 1,220,630 187,804 Total financial assets 1,901,785 384,018 Departmental net debt (907,642) 247,839 Non-financial assets Prepaid expenses 15,081 4,470 Tangible capital assets (note 7) 132,872 – Total non-financial assets 147,953 4,470 Departmental net financial position 1,055,595 (243,369) The accompanying notes form an integral part of these financial statements. Ruth OnyanchaSecretaryOttawa, Canada September 15, 2023 Carole BourgetAssistant Secretary and Chief Financial OfficerOttawa, Canada September 15, 2023 Statement of Operations and Departmental Net Financial Position (Unaudited) For the year ended March 31, 2023 (in dollars) Planned Results […]

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Quarterly Financial Report for the quarter ended June 30, 2023

Statement outlining results, risks and significant changes in operations, personnel and program 1. Introduction This quarterly report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board Directive on Accounting Standards. This report should be read in conjunction with the 2023-24 Main Estimates. The mandate of the Canadian Intergovernmental Conference Secretariat (CICS) is to support federal, provincial and territorial governments in the planning and conduct of senior level intergovernmental conferences held across Canada. The primary objective of CICS is to relieve client departments of the numerous technical and administrative tasks associated with the planning and conduct of multilateral conferences, thereby enabling participants to concentrate on substantive intergovernmental policy issues. CICS provides continuous, effective, and impartial administrative services to these meetings. This quarterly report has not been subject to an external audit or review. Basis of Presentation This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the department’s spending authorities granted by Parliament and those used by the department consistent with the 2023-24 Main Estimates. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities. The authority of Parliament is required before money can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes. As part of the departmental performance reporting process, CICS prepares its annual departmental financial statements on a full accrual basis in accordance with Treasury Board accounting policies, which are based on Canadian Generally Accepted Accounting Principles for the public sector. However, the spending authorities voted by Parliament remain on an expenditure basis. 2. Highlights of fiscal quarter and fiscal year to date (YTD) results The year-to-date operating expenses to June 30, 2023, has increased sightly (increase of $82 thousand dollars) compared to the same period in 2022-23 mainly due to the staffing of new positions and the high cost of serving in-person conferences in remote locations during this first quarter. This was offset by an important decrease in the demand for videoconferences during the same period. To date, CICS has served 11 in-person conferences and 13 videoconferences, compared to 12 in-person conferences, 23 videoconferences during the same period of 2022-23. 2.1 Statement of Authorities CICS’ authorities available for 2023-24 are approximately $34.5 thousand higher ($24.8 thousand voted, $9.7 thousand statutory) than the prior fiscal year, due to multi-year funding for collective bargaining obligations. 2.2 Statement of Department Budgetary Expenditures by Standard Object Year to date operating expenses to June 30, 2023, are $1.2 million, approximately $82 thousand higher than for the same period in 2022-23. This increase is largely attributable to the following factors: Transportation and communications: an increase of $93 thousand for travel costs and the shipping of equipment to remote locations for in-person […]

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2023-24 Departmental Plan

View as: Canadian Intergovernmental Conference Secretariat 2023–24 Departmental Plan The Honourable Dominic LeBlanc, P.C., K.C., M.P. Minister of Intergovernmental Affairs, Infrastructure and Communities ISSN : 2371-8234 Table of contents From the Institutional Head Plans at a glance Core responsibility: planned results and resources, and key risks Internal services: planned results Planned spending and human resources Planned spending Planned human resources Estimates by vote Future-oriented condensed statement of operations Corporate information Organizational profile Raison d’être, mandate and role: who we are and what we do Operating context Reporting framework Supporting information on the program inventory Supplementary information table Federal tax expenditures Organizational contact information Appendix: definitions From the Institutional Head As Secretary of the Canadian Intergovernmental Conference Secretariat (CICS), I am pleased to present the Agency’s 2023–24 Departmental Plan. This plan provides parliamentarians and Canadians with information on our mandate and objectives for the upcoming year. Through its sole program, the Secretariat provides professional administrative support services required for the planning and conduct of federal-provincial-territorial and provincial-territorial conferences of First Ministers, Ministers and Deputy Ministers across Canada. Such multilateral meetings continue to be a key component of Canadian federalism and support the Government of Canada’s objective of maintaining open and collaborative relationships with every province, territory and Indigenous partners. Along with the added benefits of confidentiality, impartiality and expertise in service delivery, CICS facilitates the holding of such intergovernmental conferences. In 2022–23, CICS transitioned into the new “post pandemic” norm and was required, once again, to modify its service model as in-person meetings were gradually reintroduced. Throughout the year, the Secretariat remained agile and committed to respond to the growing demand for in-person and hybrid meetings, while coping with challenges including new conference technologies and unprecedented increases in conference costs pertaining to travel, interpretation and audiovisual services. As we approach 2023–24, we continue to foresee a significant increase in requests for in-person and hybrid senior-level meetings, while interest in videoconferences will remain high. The Secretariat is committed to redoubling its efforts in order to find innovative, long-term solutions to meet our clients’ needs. We trust that half a century of continuous, effective and impartial administrative support to multilateral conferences has equipped us well to meet this new challenge. André M. McArdle Secretary, Canadian Intergovernmental Conference Secretariat Plans at a glance The Canadian Intergovernmental Conference Secretariat (CICS) is fully committed to delivering quality, cost-effective conference services to federal, provincial and territorial governments. Our impartiality, expertise in service delivery and commitment to official languages make us the conference service provider of choice for senior-level intergovernmental conferences. We are determined to maintain this unique status. The agency is also committed to carrying out its role as official custodian of the information shared and discussed during federal-provincial-territorial and provincial-territorial conferences. To this day, the Secretariat is custodian to nearly 55 000 documents that offer a high-level snapshot of all the intergovernmental issues tackled over the course of the 4500 conferences served by CICS since 1973. The previous fiscal year was a year of transition for […]

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