Quarterly Financial Report for the quarter ended September 30, 2022
Statement outlining results, risks and significant changes in operations, personnel and program 1.Introduction This quarterly report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board Directive on Accounting Standards. This report should be read in conjunction with the 2022-23 Main Estimates (and as applicable – Supplementary Estimates and previous quarterly reports for the current year). The mandate of the Canadian Intergovernmental Conference Secretariat (CICS) is to support federal, provincial and territorial governments in the planning and conduct of senior level intergovernmental conferences held across Canada. The primary objective of CICS is to relieve client departments of the numerous technical and administrative tasks associated with the planning and conduct of multilateral conferences, thereby enabling participants to concentrate on substantive intergovernmental policy issues. CICS provides continuous, effective, and impartial administrative services to these meetings. This quarterly report has not been subject to an external audit or review. Basis of Presentation This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the department’s spending authorities granted by Parliament and those used by the department consistent with the 2022-23 Main Estimates and Supplementary Estimates (as applicable). This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities. The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes. As part of the departmental performance reporting process, CICS prepares its annual departmental financial statements on a full accrual basis in accordance with Treasury Board accounting policies, which are based on Canadian Generally Accepted Accounting Principles for the public sector. However, the spending authorities voted by Parliament remain on an expenditure basis. 2.Highlights of fiscal quarter and fiscal year to date (YTD) results The trend of increased demand for in-person conferences continued during the second quarter of this fiscal year, which significantly increased conference related expenses, when comparing to the previous fiscal year. Year to date, CICS served 26 in-person conferences and 27 videoconferences, compared to no in-person conferences, 69 videoconferences and 9 teleconferences during the same period of 2021-22. 2.1Statement of Authorities CICS’ authorities available for 2022-23 are approximately $29 thousand higher ($20.9 thousand voted, $8.5 thousand statutory) than the prior fiscal year, due to multi-year funding for collective bargaining obligations. 2.2Statement of Department Budgetary Expenditures by Standard Object Year to date operating expenses to September 30, 2022 are $1.8 million, approximately $555 thousand higher than for the same period in 2021-22. This increase is largely attributable to the following factors: –Transportation and communications: an increase of $336 thousand due to a return to in-person conferences; –Personnel: an increase of $195 thousand due to the staffing of previously vacant positions. 3.Risks and Uncertainties […]
by Thomas Walsh
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Unaudited Financial Statements 2021-22
Statement of Management Responsibility Including Internal Control Over Financial Reporting CANADIAN INTERGOVERNMENTAL CONFERENCE SECRETARIAT Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2022 and all information contained in these financial statements rests with the management of the Canadian Intergovernmental Conference Secretariat (CICS). These financial statements have been prepared by management using the Government of Canada’s accounting policies, which are based on Canadian public sector accounting standards. Management is responsible for the integrity and objectivity of the information in these financial statements. Some of the information in the financial statements is based on management’s best estimates and judgment, and gives due consideration to materiality. To fulfill its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of the CICS’s financial transactions. Financial information submitted in the preparation of the Public Accounts of Canada, and included in the CICS’s Departmental Results Report, is consistent with these financial statements. Management is also responsible for maintaining an effective system of internal control over financial reporting (ICFR) designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are properly authorized and recorded in accordance with the Financial Administration Act and other applicable legislation, regulations, authorities and policies. Management seeks to ensure the objectivity and integrity of data in its financial statements through careful selection, training and development of qualified staff; through organizational arrangements that provide appropriate divisions of responsibility; through communication programs aimed at ensuring that regulations, policies, standards, and managerial authorities are understood throughout the CICS and through conducting an annual risk-based assessment of the effectiveness of the system of ICFR. The system of ICFR is designed to mitigate risks to a reasonable level based on an ongoing process to identify key risks, to assess effectiveness of associated key controls, and to make any necessary adjustments. The CICS is subject to periodic Core Control Audits performed by the Office of the Comptroller General of Canada (OCG) and uses the results of such audits to comply with the Treasury Board Policy on Financial Management. A Core Control Audit was performed in 2011-12 by the Office of the Comptroller General of Canada (OCG). The Audit Report and related Management Action Plan are posted on the departmental web site at https://scics.ca/en/publication/core-control-audit-of-the-canadian-intergovernmental-conference-secretariat/. The financial statements of the CICS have not been audited. André M. McArdle Carole Bourget Secretary Assistant Secretary and Chief Financial Officer Ottawa, Canada Ottawa, Canada September 7, 2022 September 7, 2022 Statement of Financial Position (Unaudited) As at March 31, 2022 CANADIAN INTERGOVERNMENTAL CONFERENCE SECRETARIAT (in dollars) 2022 2021 Liabilities Accounts payable and accrued liabilities (note 4) 277,432 395,330 Vacation pay and compensatory leave 273,443 213,236 Employee future benefits (note 5) 80,981 77,761 Total liabilities 631,856 686,327 Financial assets Due from the Consolidated Revenue Fund 196,214 348,722 Accounts receivable and advances (note 6) 187,804 79,285 Total financial assets 384,018 428,007 Departmental net debt 247,838 258,320 Non-financial assets Prepaid expensesTangible capital assets (note 7) […]
by Dan Henri
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Gender-based analysis plus
Section 1: Institutional GBA Plus Capacity The Canadian Intergovernmental Conference Secretariat’s (CICS) only program is to provide continuity of planning and archival services, and impartial administrative support, for federal-provincial-territorial (FPT) and provincial-territorial (PT) conferences of first ministers, ministers, and deputy ministers, throughout Canada. CICS does not work directly with the public, nor does it choose its clientele in any sense; it works in close collaboration to support its clients which are other federal, provincial, and territorial government departments. CICS is called upon to respond to decisions taken by governments to meet on key national or specific issues; decisions concerning the content, participants, and location of such meetings are all factors beyond the control of the Secretariat. GBA+ information is not collected, analyzed, or reported for CICS’ program. Section 2: Gender and Diversity Impacts, by Program Core Responsibility: Intergovernmental Conference Services Program Name: Conference Services Target Population: All Canadians, indirectly through the provision of conferencing support services to other federal, provincial, and territorial government departments and their associated first ministers, ministers and deputy ministers. Key Program impacts on Gender and diversity: Not available. CICS has no direct impact on gender and diversity as it relates to its program. Other: Training on diversity and inclusion has been included in all employee learning plans, in addition to training on unconscious bias. GBA Plus Data Collection Plan: Nothing to report for 2021-22. CICS does not work directly with the public nor does it choose its clientele in any sense; it works in close collaboration to support its clients which are other federal, provincial, and territorial government departments. CICS is called upon to respond to decisions taken by governments to meet on key national or specific issues; decisions concerning the content, participants, and location of such meetings are all factors beyond the control of the Secretariat.
by Thomas Walsh
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