Quarterly Financial Report for the quarter ended June 30, 2019
Statement outlining results, risks and significant changes in operations, personnel and program 1. Introduction This quarterly report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board Directive on Accounting Standard. This report should be read in conjunction with the 2019-20 Main Estimates (and as applicable – Supplementary Estimates and previous quarterly reports for the current year). The mandate of the Canadian Intergovernmental Conference Secretariat (CICS) is to support federal, provincial and territorial governments in the planning and conduct of senior level intergovernmental conferences held across Canada. The primary objective of CICS is to relieve client departments of the numerous technical and administrative tasks associated with the planning and conduct of multilateral conferences, thereby enabling participants to concentrate on substantive intergovernmental policy issues. CICS provides continuous, effective, impartial administrative services to these meetings. This quarterly report has not been subject to an external audit or review. Basis of Presentation This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the department’s spending authorities granted by Parliament and those used by the department consistent with the 2019-20 Main Estimates and Supplementary Estimates (as applicable). This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities. The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes. As part of the departmental performance reporting process, CICS prepares its annual departmental financial statements on a full accrual basis in accordance with Treasury Board accounting policies, which are based on Canadian generally accepted accounting principles for the public sector. However, the spending authorities voted by Parliament remain on an expenditure basis. 2. Highlights of fiscal quarter and fiscal year to date (YTD) results 2.1 Statement of Authorities CICS’ authorities available for 2019-20 are some $172 thousand higher than last fiscal year. This variation is mainly due to a one year funding for retroactive collective bargaining obligations. 2.2 Statement of Department Budgetary Expenditures by Standard Object The operating expenses are some $251 thousand higher than for the same period in 2018-19. This increase is attributable to a $147 thousand increase in salary charges due to staffing of positions that were vacant in 2018-19 and to an increased volume of conference activity. 3. Risks and Uncertainties Our program mandate is to provide administrative services for the planning and conduct of First Ministers, Ministers and Deputy Ministers level federal-provincial-territorial and provincial-territorial conferences. The number of conferences and meetings during the first quarter of 2019-20 is approximately a twenty percent increase compared to the same period in 2018-19 (45 versus 37 last year). CICS does not convene intergovernmental meetings. It is called upon to respond to decisions […]
by Mario Giasson
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2019-20 Departmental Plan
View as: Departmental Plan The Honourable Dominic LeBlanc, P.C., Q.C., M.P. Minister of Intergovernmental and Northern Affairs and Internal Trade and President of the Queen’s Privy Council for Canada ISSN 2371-8234 CE31-6E-PDF ⓘ Complete a survey on your experience using this Departmental Plan. Click here to complete the survey Table of contents Minister’s message Plans at a glance and operating context Planned results: what we want to achieve this year and beyond Core Responsibilities Intergovernmental Conference Services Description Planning highlights Internal Services Description Planning highlights Spending and human resources Planned spending Planned human resources Estimates by vote Future-Oriented Condensed Statement of Operations Additional information Corporate information Organizational profile Raison d’être, mandate and role: who we are and what we do Reporting framework Supporting information on the Program Inventory Supplementary information tables Federal tax expenditures Organizational contact information Appendix: Definitions Endnotes Minister’s message As President of the Queen’s Privy Council for Canada, I am pleased to table the Canadian Intergovernmental Conference Secretariat’s (CICS) 2019-20 Departmental Plan. This plan provides parliamentarians and Canadians with information on what we do and the results we are trying to achieve during the upcoming year. Through the Secretariat’s unique program and mandate, CICS provides professional administrative support services required for the planning and conduct of federal-provincial-territorial and provincial-territorial conferences of First Ministers, Ministers and Deputy Ministers across Canada. Our government made a commitment to Canadians to pursue our goals with a renewed sense of collaboration. Improved partnerships with provincial and territorial governments are essential to deliver the real, positive change that we promised Canadians. In this regard, the multilateral intergovernmental conference continues to be a key component of Canadian federalism. It is an instrument for open communication, coordination, consultation and collaboration among federal, provincial and territorial governments. Along with the added benefits of confidentiality, impartiality and expertise in service delivery, CICS offers governments increasingly important cost efficiencies when organizing these intergovernmental meetings. During fiscal year 2019-20, the agency will continue to adapt its service delivery model so that it remains client-focused and responsive to the current environment. CICS aims to enhance and expand strategic partnerships, improve its service delivery model, use resources effectively and efficiently, and cultivate a continuous learning environment for its employees. The Honourable Dominic LeBlanc, P.C., Q.C., M.P. Minister of Intergovernmental and Northern Affairs and Internal Trade and President of the Queen’s Privy Council for Canada Plans at a glance and operating context The Canadian Intergovernmental Conference Secretariat (CICS or Secretariat) is fully committed to delivering quality, cost-effective conference services to federal, provincial and territorial governments. Our impartiality, commitment to official languages, expertise in service delivery and our 46 year history make us the conference service provider of choice for senior level intergovernmental conferences. We are committed to maintaining this unique status. A strategic planning exercise aimed at ensuring that CICS stays at the forefront of emerging technologies, services and methods in support of event management was undertaken in early 2018. This resulted in the completion of a Modernization Action Plan in […]
by Mario Giasson
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Unaudited Future-Oriented Statement of Operations 2019-20
CANADIAN INTERGOVERNMENTAL CONFERENCE SECRETARIAT Future-Oriented Statement of Operations (unaudited) For the Year ending March 31(in dollars) Forecast Results for2018-19 Planned Results for2019-20 Expenses Intergovernmental Conference Services Internal Services 4,822,0451,528,505 4,827,6781,588,592 Total expenses 6,350,550 6,416,270 Revenues Sharing cost agreement – Transfers received from the provincial governments Revenues earned on behalf of government 1,100,000(1,100,000) 1,100,000(1,100,000) Total revenues 0 0 Net cost of operations before government funding and transfers 6,350,550 6,416,270 The accompanying notes form an integral part of this Future-Oriented Statement of Operations. Notes to the Future-Oriented Statement of Operations (Unaudited) 1. Methodology and Significant Assumptions The future-oriented statement of operations has been prepared on the basis of government priorities and departmental plans as described in the Departmental Plan. The information in the forecast results for fiscal year 2018−19 is based on actual results as at December 31, 2018 and on forecasts for the remainder of the fiscal year. Forecasts have been made for the planned results for the 2019−20 fiscal year. The main assumptions underlying the forecasts are as follows: The department’s activities will remain substantially the same as the previous year. The Secretariat expects conference activities will evolve to correspond with maximum capacity in fiscal year 2019-20. Expenses and revenues, including the determination of amounts internal and external to the government, are based on historical experience. The general historical pattern is expected to continue. These assumptions are adopted as at December 31, 2018. 2. Variations and Changes to the Forecast Financial Information Although every attempt has been made to forecast final results for the remainder of 2018−19 and for 2019−20, actual results achieved for both years are likely to differ from the forecast information presented, and this variation could be material. In preparing this Future-Oriented Statement of Operations, the Canadian Intergovernmental Conference Secretariat (CICS) has made estimates and assumptions concerning the future. These estimates and assumptions may differ from the subsequent actual results. Estimates and assumptions are based on past experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances, and are continually evaluated. Factors that could lead to material differences between the Future-Oriented Statement of Operations and the historical statement of operations include: The timing and the amount of equipment acquisitions or disposals may affect gains, losses and amortization expense. Implementation of new collective agreements. Intergovernmental influences may affect the number of conferences organized and managed by Intergovernmental Conference Services. Other changes to the operating budget, such as new initiatives or technical adjustments later in the fiscal year. After the Departmental Plan is tabled in Parliament, the CICS will not be updating the forecasts for any changes in financial resources made in ensuing supplementary estimates. Variances will be explained in the Departmental Results Report. 3. Summary of Significant Accounting Policies The Future-Oriented Statement of Operations has been prepared using the Government of Canada’s accounting policies in effect for fiscal year 2018−19, and is based on Canadian public sector accounting standards. The presentation and results using the stated accounting policies do not result in […]
by Mario Giasson
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