Quarterly Financial Report for the quarter ended December 31, 2017
Statement outlining results, risks and significant changes in operations, personnel and program 1. Introduction This quarterly report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board Directive on Accounting Standards. This report should be read in conjunction with the 2017-18 Main Estimates (and as applicable – Supplementary Estimates and previous quarterly reports for the current year). The mandate of the Canadian Intergovernmental Conference Secretariat (CICS) is to support federal, provincial and territorial governments in the planning and conduct of senior level intergovernmental conferences held across Canada. The primary objective of CICS is to relieve client departments of the numerous technical and administrative tasks associated with the planning and conduct of multilateral conferences, thereby enabling participants to concentrate on substantive intergovernmental policy issues. CICS provides continuous, effective, impartial administrative services to these meetings. This quarterly report has not been subject to an external audit or review. Basis of Presentation This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the department’s spending authorities granted by Parliament and those used by the department consistent with the 2017-18 Main Estimates and Supplementary Estimates (as applicable). This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities. The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes. As part of the departmental performance reporting process, CICS prepares its annual departmental financial statements on a full accrual basis in accordance with Treasury Board accounting policies, which are based on Canadian generally accepted accounting principles for the public sector. However, the spending authorities voted by Parliament remain on an expenditure basis. 2. Highlights of fiscal quarter and fiscal year to date (YTD) results 2.1 Statement of Authorities CICS’ authorities available for 2017-18 are some $36 thousand higher than last fiscal year. An increase of $73 thousand is attributable to additional compensation allocations resulting from collective agreements renewal. This increase is offset by a $37 thousand reduction attributable to the employee benefit plan amount that was revised due to provincial employees hired by CICS through the interchange program. 2.2 Statement of Department Budgetary Expenditures by Standard Object Year to date operating expenses to December 31, 2017 are some $138 thousand lower than for the same period in 2016-17. This variation is a combination of a $51 thousand increase in salary charges and a $189 thousand decrease in transportation, professional and special services. This reduction is explained by a decrease in the number of in-person conferences served outside the National Capital Region (NCR), resulting from a slight increase in the number of teleconferences and an increase in the number of in-person meetings in the NCR. […]
by Thomas Walsh
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Quarterly Financial Report for the quarter ended September 30, 2017
Statement outlining results, risks and significant changes in operations, personnel and program 1. Introduction This quarterly report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board Directive on Accounting Standards. This report should be read in conjunction with the 2017-18 Main Estimates (and as applicable – Supplementary Estimates and previous quarterly reports for the current year). The mandate of the Canadian Intergovernmental Conference Secretariat (CICS) is to support federal, provincial and territorial governments in the planning and conduct of senior level intergovernmental conferences held across Canada. The primary objective of CICS is to relieve client departments of the numerous technical and administrative tasks associated with the planning and conduct of multilateral conferences, thereby enabling participants to concentrate on substantive intergovernmental policy issues. CICS provides continuous, effective, impartial administrative services to these meetings. This quarterly report has not been subject to an external audit or review. Basis of Presentation This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the department’s spending authorities granted by Parliament and those used by the department consistent with the 2017-18 Main Estimates and Supplementary Estimates (as applicable). This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities. The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes. As part of the departmental performance reporting process, CICS prepares its annual departmental financial statements on a full accrual basis in accordance with Treasury Board accounting policies, which are based on Canadian generally accepted accounting principles for the public sector. However, the spending authorities voted by Parliament remain on an expenditure basis. 2. Highlights of fiscal quarter and fiscal year to date (YTD) results 2.1 Statement of Authorities CICS’ authorities available for 2017-18 are some $50 thousand lower than last fiscal year. A reduction of $13 thousand is attributable to a permanent frozen allotment related to professional services, advertising and travel. This government pressure was imposed to all government departments. The employee benefit plan amount was also revised and reduced by $37 thousand due to provincial employees hired by CICS through the interchange program. 2.2 Statement of Department Budgetary Expenditures by Standard Object Year to date operating expenses to September 30, 2017 are some $83 thousand lower than for the same period in 2016-17. This variation is a combination of a $173 thousand increase in salary charges and a $256 thousand decrease in transportation, professional and special services. This decrease is explained by an increase in teleconferences and the fact that more events organized by CICS took place in the National Capital Region. The decrease is also attributable to the timing when professional services […]
by Thomas Walsh
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Departmental Results Report 2016-17
View as: The Honourable Karina Gould President of the Queen’s Privy Council for Canada Minister of Democratic Institutions ISSN: 2368-3317 Catalogue: CE31-2/2017E-PDF Table of Contents Minister’s Message Results at a glance Raison d’être, mandate and role: who we are and what we do Raison d’être Mandate and role Benefits for Canadians Operating context and key risks Operating context Key risks Results: what we achieved Program: Conference Services Internal Services Analysis of trends in spending and human resources Actual expenditures Actual human resources Expenditures by vote Alignment of spending with the whole-of-government framework Financial statements and financial statements highlights Financial statements Financial statements highlights Supplementary information Corporate information Organizational profile Reporting framework Supplementary information tables Federal tax expenditures Organizational contact information Appendix: Definitions Endnotes Minister’s Message As President of the Queen’s Privy Council for Canada, I am pleased to table the Canadian Intergovernmental Conference Secretariat’s (CICS) 2016-17 Departmental Results Report. The Secretariat’s mandate is to provide the administrative support services required for the planning and conduct of federal-provincial-territorial and provincial-territorial conferences of First Ministers, Ministers and Deputy Ministers across Canada. Our government made a commitment to Canadians to pursue our goals with a renewed sense of collaboration. Improved partnerships with provincial and territorial governments are essential to deliver the real, positive change that we promised Canadians. The multilateral intergovernmental conference is a key instrument for open communication, consultation and collaboration among federal, provincial and territorial governments. In fiscal year 2016-17, the Secretariat served 141 conferences across 47 sectors of intergovernmental activity, including Education, Environment, Health, Justice, Indigenous Affairs and a First Ministers’ Meeting held in December 2016. Going forward, CICS will continue to adapt its service delivery model so that it remains client-focused and responsive to the current environment. Results at a glance What funds were used? 5,241,938 Actual Spending Who was involved? 31 Actual FTEs Results Highlights CICS provided its services to 141 senior-level intergovernmental conferences, a 24% increase over the previous year’s total. The number of in-person meetings increased by 31%, going from 72 to 94 meetings year-over-year, while the number of teleconferences increased by 15% (from 40 to 46), continuing to indicate clients’ definite interest in this meeting format as a viable, cost- and time-effective way for governments to confer. Overall, client satisfaction levels continue to be very high. For conference delegates, client satisfaction was just under our 90% target while for conference planners, the same 90% target was exceeded with a satisfaction rate of 94.4%, the second annual increase in this rate of satisfaction. While the words professional, efficient and organized continue to be used most often by planners and delegates alike to describe the quality of services provided by CICS in support of intergovernmental meetings, many also mention our organization’s competence, expertise and overall excellence. For more information on the department’s plans, priorities and results achieved, see the “Results: what we achieved” section of this report. Raison d’être, mandate and role: who we are and what we do Raison d’être The President of the Queen’s Privy Council for Canada […]
by Thomas Walsh
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